Inventory management that works as hard as you do. Customize it for your industry, your team, and the way you actually work.
DeWalt DW735
13" Thickness Planer
Insurance Ready
Report generated
Gear Assigned
Mike → Job Site B
Items Tracked
Industry Experience
Industries Served
Less Gear Loss
Powerful enough for complex operations, simple enough for anyone on your team. Add, track, and manage your gear with as few taps as possible.
Point your camera at any piece of gear. We identify the brand, model, and estimated value automatically. No barcode needed.
Assign gear to crew members with full chain of custody. Know who has what, where, and when it's due back.
Log every repair with costs, dates, and status. Know which equipment is a money pit and when it's time to replace.
Track consumable supplies with automatic reorder alerts. Never run out of blades, bits, or fasteners mid-job.
Generate detailed equipment documentation with photos, serial numbers, and values. Your insurance agent will thank you.
Scan existing barcodes or generate custom labels. Check gear in and out with a quick tap of your phone.
Point your camera at a piece of gear — our AI identifies it and fills in the details. Or scan an existing barcode. Adding inventory has never been this seamless.
Check equipment out to team members, locations, or job sites. Everyone sees who has what. Accountability is automatic.
Generate Equipment Summary Reports anytime. When you need to prove what you own — for insurance, taxes, or peace of mind — it's one click.
GearLedger didn't start in a Silicon Valley garage. It started on a construction site where gear kept walking off the job.
David, one of the company's founders, has spent 40 yearsin construction — managing crews, tracking equipment across job sites, and filing insurance claims when things went missing. He's tried every spreadsheet, clipboard system, and “just remember where you put it” method there is. None of them worked.
Together as a family, we built GearLedger to solve the problem he's dealt with his entire career: knowing what you own, who has it, and proving it when it matters.
We're a family-run company combining decades of boots-on-the-ground experiencewith modern technology. Every feature in GearLedger exists because it solves a real problem on a real job site — not because an investor said “that would look good in a pitch deck.”
Managed crews, tracked equipment across hundreds of job sites, and learned exactly what breaks about inventory management when you're in the field.
AI-powered tool identification, real-time inventory tracking, and automated insurance documentation — built to be used on a phone, on a job site, in the rain.
Every feature exists because it solves a real problem — not because it looks good on a feature list.
Every business tracks gear differently. GearLedger adapts to your industry with custom fields, flexible categories, and workflows that match how your team actually operates.
Track tools and equipment across job sites, crews, and trucks. Know exactly what's on every trailer.
Manage cameras, lighting, grip gear, and sound equipment across sets, stages, and rental houses.
Keep your fleet's van inventory organized. Every technician accountable for the gear on their truck.
Track kayaks, bikes, climbing gear, and safety equipment across guided tours, rentals, and seasons.
Monitor supplies with expiration dates, track equipment calibration, and manage reorder schedules.
Track laptops, monitors, A/V equipment, and office gear across departments, floors, and remote employees.
Your price today is your price. Period. We don't do surprise hikes.
For solo operators getting started
For growing teams that need accountability
For operations that demand full control
For large teams with complex needs
All plans include a 14-day free trial of Pro features. No credit card required. Downgrade to Free anytime.
Other platforms raised prices 93%. We lock yours in.
Snap a photo. We identify brand, model, and value instantly.
No competitor tracks repair costs and maintenance history like we do.
Generate equipment reports your agent will actually accept.
A spreadsheet can't take a photo and identify a piece of gear. It can't notify you when someone checks out your saw. It can't generate an insurance report with one click. GearLedger does all of that, and it's accessible from any phone, anywhere.
No. GearLedger uses the camera already on your phone. You can scan existing manufacturer barcodes, generate custom labels, or just point the camera at the equipment itself — our AI identifies it automatically.
No. We believe in transparent, predictable pricing. Your price today is your price. Period. We've seen what surprise price hikes do to small businesses, and we think it's wrong.
Absolutely. GearLedger was designed to be learned in minutes, not days. If someone on your team can take a photo with their phone, they can use GearLedger. We've made every action — adding gear, checking it out, logging a repair — as few taps as possible.
You can import your existing inventory from a CSV or Excel file — just upload and map your columns. Or use Snap to Add to photograph equipment one at a time. We've made the process as fast and painless as possible.
Yes. With custom fields, you can track whatever matters to your business — expiration dates for medical supplies, rental rates for outdoor gear, certification numbers for regulated equipment. GearLedger adapts to how you work, not the other way around.
GearLedger tracks every item's value, serial number, photos, and assignment history. When you need to file a claim, generate an Equipment Summary Report — a detailed PDF that proves what you owned, what it was worth, and who had it last.
Start tracking your gear today. Free forever plan available. No credit card, no commitment, no fine print.